The Whos, Whys and Hows of Response Cards

Mirroring the tone and language of your invitations, response cards can be as fun or formal as you wish them to be. However you choose to word your response cards though, the information you require rarely varies: who’s declining, who’s attending, and what do they want to eat?

First you have to decide on the deadline for the response cards to be returned. Caterers usually require a final guest list two weeks before the big day, and you may need an extra week to chase stragglers who haven’t yet responded, so to play it safe, we recommend you set a deadline of three to four weeks before your wedding.

Formal response cards usually require guests to write their responses on lined, blank spaces. To match the wording of the response card with that of the invitation, ‘Kindly reply by’ and ‘Kindly respond by’ matches ‘Requests the pleasure of…’ while ‘the favor of a reply’ matches ‘the honor of your presence’.

If your invitation was not specific about how many people could attend, you could add a ‘_ of _ guests’ line to your response cards, filling in the second blank. That is a polite way to safely limit the number of guests responding.

Don’t forget to ask for your guests’ meal choice, if one is required. As an alternative to the more traditional Meat, Fish or Vegetarian tick boxes, we offer a range of fun, tickable meal icons.

With the potential for some guests being gluten free, dairy free or vegan, you may choose to add a line after the meal choices that asks for guests to note any dietary requirements they have, though this isn’t a necessity. Most people with special diet needs already know what ingredients they need to avoid.

Finally, don’t forget to add your personality, if it fits the tone of your event! Instead of the traditional “Accepts with Pleasure” and “Declines with Regret” line, would something fun and light-hearted like “Wouldn’t miss it for the world” and “The world is not enough” be more fitting? There are many ways to say yes or no. Feel free to get creative!

Want to set a lively tone? Are you working on building your playlist for your DJ? Get your guests excited for the fun of the dance by requesting a song choice from them (show example of one of our response cards that has a line at the bottom that says “I promise to dance if you play__________”).

The main purpose of a response card is to provide the sender with information on who will attend and what meal they would prefer – if one is offered. Equally important, though, is for the card to reflect both the feel of your event and more importantly, you!